Automation & AI
for Big Brothers Big Sisters
Transform your operations with intelligent automation systems that save 25+ hours per week, reduce processing time by 85%, and let your team focus on what matters most—building life-changing relationships.
Manual Processes Don't Scale
BBBS agencies face mounting pressure to serve more youth while staff spend countless hours on administrative tasks.
Time-Intensive Follow-Up
Staff manually send reminders, track applications, and chase references—consuming hours that could be spent on relationship building.
Volunteer Drop-Off
Without consistent touchpoints, promising volunteers fall through the cracks during the enrollment process.
Inconsistent Processes
Different staff, different approaches. Outcomes vary based on who's handling the case, not a proven system.
Data Entry Overload
Duplicating information across Matchforce, scheduling tools, and spreadsheets creates errors and wastes time.
Proven Impact Across Agencies
Numbers don't lie. Here's what automation delivers for Big Brothers Big Sisters organizations.
What Agencies Are Saying
"Thank goodness for automation—we can both leave."
"Surveys achieving 100% completion rate last month across all three programs. First time hitting 100% across the board."
"Team loving AI efficiencies, updates, and pre-read features. Both teams tested the prompts this week with positive initial results."
"The automated messaging system is personal and effective. Staff are seeing significant time savings."
"Board presentation showcased 30-day inquiry-to-match success story. Fastest case attributed directly to automation workflow."
"All inquiries automatically processed by 2pm during our 60 Bigs in 60 Minutes event. 153 inquiries from 50 pre-registrations—processed within hours."
"We build systems that leverage technology to create MORE human connection, not less."
Automation isn't about replacing people—it's about freeing your team from repetitive tasks so they can focus on what they do best: building life-changing relationships between mentors and youth.
How We Work Together
Flexible engagement options designed for BBBS agencies at every stage of their automation journey.
Full Subscription
Comprehensive automation and AI implementation with ongoing project delivery and support.
- One ongoing automation project at a time
- Bi-weekly or monthly strategy calls
- 3-month project planning included
- Up to 15 hours dedicated work monthly
- Dialpad & Form Assembly support included
Management Subscription
Perfect for agencies with existing automations that need maintenance, troubleshooting, and enhancements.
- Zapier error support & troubleshooting
- Minor automation enhancements
- AI advice and prompt support
- Monthly 30-minute strategy calls
- Discounted project pricing ($230/hr)
AI Launch
Kickstart your organization's AI adoption with comprehensive training and implementation support.
- 3-4 check-in meetings for planning
- 3 one-hour staff training sessions
- AI tool selection and implementation
- Custom prompts for key tasks
- GEMS, GPTs, or Co-Pilot setup
Ecosystem Examples
Comprehensive automation systems built for Big Brothers Big Sisters agencies.
Volunteer Enrollment Ecosystem
Complete automation from inquiry through match. Covers info sessions, applications, references, interviews, approval, and match—reducing 30-40 day processes to under a week.
Match Support Automation
Bilingual automation ecosystem for monthly check-ins. AI-powered call prep, intelligent scheduling, automatic logging, and escalation paths for every audience segment.
Pricing Options
Flexible options designed for BBBS agencies at every stage.
Management
12-month commitment
- Minor automation enhancements
- Zapier error support & troubleshooting
- AI advice and prompt support
- Monthly 30-minute calls
- Up to 5 hours dedicated work monthly
- Discounted project rate: $230/hr
Full Subscription
12-month commitment
- One ongoing automation project
- AI implementation support
- Bi-weekly or monthly strategy calls
- 3-month project planning included
- Up to 15 hours dedicated work monthly
- Dialpad & Form Assembly support
AI Launch
One-time investment
- 3-4 planning & check-in meetings
- 3 one-hour staff training sessions
- AI tool selection & implementation
- Custom prompts for key tasks
- GEMS, GPTs, or Co-Pilot setup
- Ideal for organization-wide AI kickoff
Training Session
1-hour customized training
Strategic Proposal
1-2 year automation roadmap
Hourly Projects
10-hour minimum
Ready to Transform
Your Operations?
Let's discuss how intelligent automation can help your agency serve more youth while giving your team their time back.
Schedule a Discovery CallOr email directly at russ@mcbridemethod.com